The principle of transparency ensures that state entities contract through a public selection process that includes objective, transparent, fair, and complete rules that allow bidders to submit appropriate proposals as well as file objections, observations, questions, and/or clarifications to the contracting entity’s documents.
State agencies must hold public hearings in order to comply with the above, where proponents can express their concerns and submit questions, clarifications, and/or complaints.
Third-party documents and applications are also made public to ensure that the processes are carried out in a fair and equitable manner.
According to the economic principle, selection procedures should be arranged so that only the procedures that are strictly necessary and have connected terms and preclusive and urgent deadlines are used, guaranteeing that the least amount of resources are used.
Before beginning the selection process, the awarding agency must ensure that it has the appropriate financial allocations and preliminary research in place to determine the contract’s aim.
Contractors, governmental agencies, and public officials are all held accountable for their actions throughout the selection process under the responsibility principle.
When their acts and/or omissions create damages to a proponent and/or contractor, they are accountable for civil, criminal, and disciplinary penalties.
In government contracting, a framework of accountability must be developed. As a result, when required by circumstances, both public officials directly or indirectly involved in the procurement process and the administration of procurement contracts, as well as private companies dealing with the government, are investigated and held accountable for their activities.
In this regard, it is the responsibility of the heads of procuring bodies to establish and maintain a transparent, effective, and efficient procurement system in their respective agencies. Each official participating in the procurement process must have clear and legally defined responsibilities.