David Gould, WW director for secure content management solutions at Micro Focus Government Solutions, has said federal agencies should have information governance policies in place to facilitate data searches and speed up response to requests for information.
Gould wrote that such policies should promote integration of various data silos, applications and enterprise content management tools in order to provide agencies greater visibility across all information sources.
Agencies should adopt a common repository that works to search, collect and classify both unstructured and structured data from multiple information sources.
He also called on agencies to field content management platforms that comply with certain standards and accelerate data searches, “but within specific permission boundaries.”
“A content management capability that goes beyond capture and search and can understand what’s top secret and who has permission to access specific data can resolve this issue,” he added.
Gould noted that agencies should manage their data by deploying technology platforms that work to identify and encrypt personally identifiable information and deleting obsolete and redundant data.